Privacy Policy for Open UK Business Effective Date: 2 November 2026 [1]
Open UK Business (“we”, “our”, or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website https://openukbusiness.co.uk and use our corporate services, including business formation, virtual address services, and communication support. [1] We operate in strict compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Data Controller Information
Open UK Business is the data controller for the personal information collected through our platform. • Registered Company Number: 16807121 • Email Address: service@openukbusiness.co.uk (or openukbusiness@gmail.com) • Telephone & WhatsApp: 020 711 84430 / 07950 911 888 [1]
2. Information We Collect
We collect several types of information from and about our clients and website visitors: • Identity & Contact Data: First name, last name, business name, email address, physical address, and telephone or WhatsApp numbers. • Compliance & KYC Data: Government-issued photographic identification (e.g., passport, driving licence) and proof of residential address (e.g., utility bill, bank statement) to comply with UK Anti-Money Laundering (AML) regulations. • Service Data: Information required to fulfil business setup support, including company structures, director names, and ongoing virtual address or communication preferences. [1] • Technical & Usage Data: IP address, browser type, operating system, and tracking data regarding how you interact with our website and ads.
3. How We Use Your Data
We use your personal data under the following legal bases: • Performance of a Contract: To process company registrations, manage virtual addresses, handle and forward physical mail, and run dedicated UK telephone, answering, or voicemail services. • Legal Obligation: To verify client identities under UK AML and KYC statutes before activating business structure support or office addresses. • Consent: To send newsletter subscriptions, business insights, or promotional offers when you opt-in via our site popup or contact fields. [1]
4. Data Sharing and Disclosures
We do not sell your personal data. We only share information with third parties in the following strictly controlled scenarios: • Government Registrars: Submitting statutory corporate details directly to Companies House or other relevant UK government bodies to complete business formations. • Service Providers: Vetted IT support, cloud hosting platforms, mail handling logistics partners, and telecommunication infrastructure companies. • Legal Compliance: Law enforcement, regulatory bodies, or legal advisors when mandated by UK law or to enforce our Terms and Conditions. [1]
5. Data Retention
We retain personal data only as long as necessary to fulfil the purposes for which it was collected. For active corporate services (Virtual Address, Telephone Services), records are kept for the duration of your contract. To comply with UK statutory tax laws and Anti-Money Laundering records mandates, certain compliance and transaction documentation will be securely archived for a minimum of 5 to 7 years after service termination. [1]
6. Your Data Rights
Under the UK GDPR, you have the following rights regarding your personal information: • Access: Request a copy of the personal data we hold about you. • Rectification: Request corrections to any incomplete or inaccurate data. • Erasure (“Right to be Forgotten”): Request deletion of your records, provided they are no longer required for legal compliance or contractual obligations. • Restriction: Request that we pause processing your data under specific conditions. • Withdraw Consent: Withdraw your marketing consent at any time (e.g., unsubscribing from our newsletter popup). To exercise any of these rights, contact us directly at service@openukbusiness.co.uk.
7. Security Measures
We implement comprehensive technical and organisational security measures to protect your data from unauthorised access, alteration, disclosure, or destruction. Access to confidential client ID documents and registration materials is strictly restricted to authorised personnel trained in data handling.
8. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our operational procedures or UK regulatory standards. Any revisions will be published immediately on this page with an updated effective date. Would you like to add a specific sub-section detailing how physical mail is scanned and protected under the virtual office service, or do you need a Refund and Cancellation Policy page drafted next?
